Home » Uncategorized » Choose the Right Catering Service for Your Fundraising Event

When food is a part of your fundraising event you must choose a catering service wisely. How your guests remember your fundraiser will greatly depend on what they thought of the food and service. Those memories, good or bad, will influence them when it comes time to think about attending your next fundraising event.

Advance preparation is the key. Many venues that you select will have a restricted list of catering services that may be used. Some may insist you use their in-house catering service. Others may have no restrictions at all. No matter which position you Tacos find yourself in, you must allow sufficient time to explore your catering options before you make your choice.

When you have many catering choices I recommend that you keep your notes in a centralized location. A notebook with pockets or an expandable file folder would be ideal. Besides keeping yourself organized, it will allow you to include this valuable knowledge with your event information which should be passed down to next years event organizer.

Here are the main considerations in choosing a catering service:

List Your Catering Needs

In order to receive accurate bids for your fundraisers meal you must provide a listing of your catering needs. Important items to include are:

  • Date and time of your event.
  • Location of your event.
  • Indoor or outdoor.
  • Is there a kitchen on site?
  • How many guests (check for minimums with your catering services)?
  • Dietary concerns (vegetarian, vegan, gluten-free, kosher, etc.).
  • Alcohol needs.
  • Serving needs: buffet style, traditional sit down dinner, family style, food stations or cocktail reception.
  • Time available to set up and to break down the event?

Your Catering Budget

Let your caterer know your budget up front. Be clear about what type of event you are planning. Alert them to any theme or style for your event that could or should be reflected in the menu.

Don’t assume that a buffet or food station is less expensive than a sit down dinner. It all depends on the type of food served, not how it’s served.

Some lower cost options include Hors d’oeuvres Reception or Deli/Party Trays Reception, a Salad Luncheon, a Dessert Party, a Tea Party, or a Cake and Punch reception. If you are not planning to host a full meal, it’s best to schedule your reception or party during a non-standard meal time (between 2-4pm or after 7pm).

Menu

Some catering services are more ridged in their menu choices and options. Good questions to ask are:

  • Do they have set menus or can they customize menus according to the style of your event?
  • Are they able to accommodate guests with food allergies?
  • Do they work with fresh or frozen foods?
  • What are my beverage options and cost: water, milk, soft drinks, coffee, tea, etc.?
  • When will I need to finalize the menu?
  • When will they need a final head count?

Leave a Reply

Your email address will not be published. Required fields are marked *

*
*